Smart data integration gives the University of Twente direct insight into staff and projects

Introduction

A Dutch university for technical and social sciences in the Enschede stand, region of Twente.

“Flawless Workflow built exactly what I needed and provided exactly the information I was looking for. No more manual work!”

Jos van Hillegersberg - Head of IEBIS department at University of Twente

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Challenge

An up-to-date overview

The Department of Industrial Engineering and Business Information Systems (IEBIS) at the University of Twente focuses on decision support and inter-organizational systems that connect networks of companies and governments. IEBIS is a relatively large department with many PhDs, professors and support staff. They constantly have graduates who come to write their thesis at the department. The department's management wanted more overview of the current workforce and how many graduates are currently supervising.

become. But there was a problem: the information about who supervised whom and who wrote which thesis where is spread across various websites. This information is added to their profiles online by the students and supervisors themselves. IEBIS wanted to have all the information organized in one place, but with 5,000 theses, it is impossible to do this manually. Not only would someone spend weeks copying and pasting the data, the information also needs to be updated constantly.

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Solution

API connections

• Automatic data extraction from various web sources
  
• Interactive and dynamic overview of employees, studies and organizations
  
• One push of a button to generate various up-to-date documents or PowerPoints

Outcome

• Fewer errors
• Save time
• More insight

The database is now used for making management decisions and the PowerPoint presentation can be seen in the corridors of the University of Twente. Jos van Hillegersberg was very satisfied and now finally has an overview of the people in his department.