IU Group takes a big leap towards data-driven work with AI Agents

Introduction

Building a future-proof organization

IU Group is growing rapidly, and so is the amount of data, documents and processes that run through the organization every day. From tender documents and project administration to compliance, matching, HR processes and customer information. That information was spread across multiple systems and manual steps. As a result, time, overview and quality were lost.

IU Group was looking for a smarter, scalable way to:

• to get all data centrally,
• accelerating and automating processes,
• giving employees immediate insight,
• and supporting future growth without extra workload.

That is why, together with Flawless Workflow, the organization started a journey to a single data platform with AI Agents, Talk to your Data and smart process automation.

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Ambition

Work Smarter, Faster, and More Consistent

IU Group wants to grow into an organization where data and AI are a natural part of daily work.

Their goals are clear:

• Centralize data in one environment
• Deploying AI Agents to automate complex processes
• Get and write information from tenders quickly and error-free
• Accelerate administrative processes
• Get immediate insight with Talk to your Data
• Freeing up human capacity for work that really adds value

In short: an organization that works smarter with the same people and is ready for future growth.

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Solution

From IT architecture to one central data platform

The collaboration started with fully mapping IU Group's IT architecture and outlining the ideal situation. Which systems were used? Which data flows were essential? And where were the biggest opportunities? Together, we calculated and discussed several scenarios. Based on functionality, scalability and manageability, IU Group chose the Flawless Workflow Data & AI Platform as a central base.

This platform ensures that:

• all data is central,
• data is consistent and clean,
• synchronize systems in real time,
• and all insights, solutions, and AI Agents work from one source.

It forms the foundation on which all improvements are built.

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AI Agents for the tendering process

The biggest profit for IU Group lies in procurement processes. These processes are extensive, time-critical and require accuracy. Only the documents are often long, complex and time-consuming to write. That is why we developed a Procurement AI agent within the platform, specific to the way in which IU Group.

The Procurement AI Agent:

• reads and analyses tender documents,
• automatically extracts all relevant requirements, criteria and deadlines,
• identifies risks or missing information,
• creates a structured summary for the team,
• and can even help write parts of the tender.

What used to take hours to days is now done within minutes, entirely within the platform.

The result:

• less time spent on document analysis,
• much faster start with new tenders,
• less chance of errors or missed requirements,
• clear tasks and action points for the team,
• and a much more consistent approach.

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Talk to your Data, talk to your data

IU Group also uses Talk to your Data, fully integrated into the same platform. Employees simply ask a question, and the platform answers immediately:

• “Which tenders expire this month?”
• “Which candidates are the best match for this assignment?”
• “Where are the peaks in our project planning?”
• “How many vacancies did we fill this week?”

No manual exports. Don't sift through dashboards. No dependence on analysts. You ask a question → you get an answer.

All based on one central, current source of truth.

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Impact

Better visibility. Less manual work. More speed.

Although the project is still ongoing, the first results are already clear:

• dozens of hours per week less manual work,
• faster turnaround times for tenders,
• better quality of document output,
• consistent data for all teams,
• less dependence on individual knowledge,
• full insight into the operation.

IU Group is thus taking a huge step towards a future-proof, data-driven organization that is ahead of the market.